Prior to the
question coming before the membership for vote, all
requests for resources, time, or personnel must be submitted in writing
by a member in good standing to the Indiana Chapter #1 Board of
Directors. The Board has the authority to approve or disapprove the
request, or to refer the request to membership for a vote. In the event
that the Board acts upon the request that action will be reported to
the membership in the normal course
Member
In
Good Standing Criteria
Any extenuating circumstances that a member wishes to be considered
must be submitted in writing to the Indiana Chapter #1 Board of
Directors. Illness, hardship, or other events consideration should be
submitted with sufficient documentation and support for the Board to
make a meaningful review and decision.
Suspension/Termination
of Membership
Should a member leave Indiana Chapter 1 for any reason, his/her patch
set must be returned to the Membership Chairman immediately.
If patch sets are not returned upon member leaving the Chapter, the
following steps shall be taken to retrieve them:
- Certified letter shall be sent to
the
former member via US Postal Service requesting the return of the patch
set.
- A phone call shall be made to the
former member requesting they return the set of patches immediately.
- An “ad hoc” Committee of Members
determined by the Board of Directors will make a formal verbal request
to return the set of patches.
- Indiana Chapter 1 will proceed
with
formal legal steps. Any fees associated with the recover of the set of
patches will be the responsibility of the former member.
Grievance
Process and Resolution
The following steps must be initiated at Rolling Thunder Indiana #1
Chapter level to address any grievances and/or complaints:
- Submit in writing the exact
nature of
the grievance and a REQUEST to meet with the Board of Directors.
- Board acknowledges notice and
sets date
for the member to meet within 30 days.
- Member is notified of the Board’s
decision before the next regular chapter meeting.
- Any complaint that cannot be
resolved
at the Chapter level will be referred to National.
Annual
Meetings
Annual Membership meeting of Indiana Chapter #1 shall be held at the
regularly scheduled Membership meeting in January
Officers
All committee chairs will meet with the Rolling Thunder Indiana Chapter
#1 Board of Directors at a minimum of quarterly to keep the Board
informed on the status of their committees. This includes but is not
limited to budget review, proposed events or expenses/purchases, and
request for additional committee members.
All committee chairs must meet with the Board of Directors for
pre-approval of any expenditure associated with their committees or
events. Failure to do so may result in not being reimbursed with
Chapter funds.
The President or Vice President, and Treasurer singularly will be
authorized to endorse checks for the transfer of Chapter funds. To
accomplish dual control on disbursements, Rolling Thunder Indiana
Chapter #1 President or Vice President must approve all
checks/disbursements. This is to include any electronic transactions
such as debit card and automated clearinghouse transactions.